Mindflows
- Dec 1, 2023
- 2 min read

5 Essential Tips to Protect Your Data on Monday.com

Updated: Feb 5

In the dynamic landscape of collaborative work, safeguarding your data is non-negotiable. Monday.com, with its versatile project management tools, is a valuable ally in productivity, but ensuring the security of your information requires strategic measures. Let's explore five tips to fortify your data protection on Monday.com.

Set Up Access Restrictions

The first line of defense in protecting your data is controlling who has access to it. Monday.com provides robust access restriction features, allowing you to define user permissions at various levels. Leverage Board Permissions, Column Permissions, and Workspace Permissions to ensure that only authorized personnel can view, edit, and manage specific aspects of your boards. By setting up access restrictions, you create a secure foundation for collaborative success. Learn about access permissions on this blog.

Use Two-Factor Identification

Elevate the security of your Monday.com account by implementing Two-Factor Identification (2FA). This additional layer of authentication adds an extra step for users attempting to log in, typically requiring a temporary code sent to a mobile device. By enabling 2FA, you significantly reduce the risk of unauthorized access, even if login credentials are compromised. It's a simple yet powerful measure to fortify the gates of your data.

Enable Audit Trails

Knowledge is power, especially when it comes to understanding who interacts with your data. Enable Audit Trails in Monday.com to keep a detailed record of user activities and changes made to boards and items. This feature not only enhances accountability but also serves as a valuable tool for identifying and addressing any suspicious or unauthorized actions. With audit trails, you gain insight into the life cycle of your data.

Consistently create backups of your data

Prepare for the unexpected by implementing a regular data backup routine. While Monday.com provides a secure environment, unforeseen events can occur. By regularly backing up your data, you ensure that even in the face of data loss or accidental deletions, you have a recent snapshot to restore from. Monday.com's backup features empower you to proactively protect against potential setbacks.

Use the Panic Button

Monday.com's Panic Button is a secret weapon in your arsenal of data protection measures. This feature allows you to quickly hide sensitive information from view in case of emergencies or unexpected situations. When activated, the Panic Button temporarily conceals specific columns or boards, preventing unauthorized eyes from accessing critical data. It's a proactive measure to address unforeseen circumstances swiftly.

As you navigate the collaborative landscape on Monday.com, implementing these five tips—setting up access restrictions, using Two-Factor Identification, enabling audit trails, consistently creating data back ups and using the Panic Button—will fortify the walls around your data. By prioritizing data protection, you ensure a secure and resilient environment for your team's collaborative endeavors on Monday.com. Guard your assets, and let productivity thrive in a safe and secure workspace.